Behind every perfectly captured moment is a photographer who came prepared.
We at Christie’s Photographic Solutions, we believe great event photography starts long before the shutter clicks. It begins with preparation, communication, and a keen understanding of the environment we’re working in.
Our clients trust us to blend seamlessly into high-caliber events—and that’s exactly what we deliver. Whether documenting an awards ceremony, a keynote presentation, or an expansive trade show floor, our photographers arrive not just with gear in hand, but with a plan in place.
Pre-Event Communication Sets the Tone
A successful shoot begins well before our team arrives at the venue. We engage in detailed planning conversations to align on expectations, timing, and content priorities.
Confirm Special Moments and Key Visuals
Prior to event day, we:
- Review the run-of-show or production schedule
- Identify moments that require emphasis (e.g., ribbon cuttings, speaker intros, sponsor shoutouts)
- Ask about any custom brand guidelines for lighting, logos, or signage
This helps us anticipate not just the what—but the why behind each photo opportunity.
Clarify On-Site Points of Contact
Who will make real-time decisions? Who should we speak with if the timeline changes? These are details we clarify well in advance so our presence is smooth and supportive.
Why Preparation is the Foundation of Professional Event Photography
Even the most experienced photographers benefit from taking a few moments to orient themselves on-site. Arriving early isn’t just courteous—it’s strategic.
Arrive Early, Every Time
Even if we’re familiar with the venue, arriving early gives us time to:
- Scout the exact room and lighting setup
- Identify ideal vantage points
- Eliminate any last-minute guesswork that could take us away from our primary focus: capturing your event
Know the Venue Logistics in Advance
Before arrival, our team connects with the on-site contact to confirm:
- Parking arrangements and clearance protocols
- Logistics for discreet equipment load-in and setup
- The exact room or space for setup
This pre-planning ensures we’re positioned and ready before your guests even arrive.
Awards Ceremonies: Capturing Recognition Without Disruption
Awards programs move fast. If we’re not prepared, moments can be missed—and in high-profile settings, there’s no second chance.
Check In 15 Minutes Before Scheduled End Time
Fifteen minutes before our scheduled end time, we always check in with the client or contact. They may:
- Want to capture a final photo
- Extend coverage into the remaining awards
- Adjust the format on-site due to timing changes
Coordinate with Video Crews
Stage space is often shared with videographers. We:
- Locate video crews in advance
- Determine the best position to avoid blocking
- Alert the client if adjustments need to be made
Review Stage Setup for Visual Cleanliness
We proactively look for visual distractions:
- Is the person handing out awards blocking the frame?
- Does the backdrop include AV gear, signage, or clutter?
We proactively consult with our clients to refine positioning and ensure a clean, elevated frame that aligns with the sophistication of the event.
Exhibit Halls and Trade Shows: Capturing the Full Scope
When photographing exhibit halls, scale and clarity matter. Our team comes prepared with the right equipment to highlight both the energy and design of the space.
Bring the Right Gear
- Wide-angle lenses to capture expansive, immersive frames
- Tripods or monopods to ensure sharp, stabilized imagery
- Wireless shutter releases for efficient overhead and timed shots
Plan the Shot Before the Crowds Arrive
High-traffic areas are easier to capture during setup or low-flow windows. We identify these moments in advance to ensure the space is documented at its best.
Tailored Coverage for Unique Event Needs
Every event is unique. While our foundation of professionalism remains consistent, our approach flexes to meet each client’s tone, audience, and objectives.
Adapt Style Based on the Client’s Goals
- Leadership summits often require crisp executive portraits and speaker coverage
- Product launches may demand stylized, high-energy content for digital campaigns
- Member associations tend to emphasize sponsor recognition and attendee engagement
We collaborate directly with our clients to define what success looks like visually—and we execute with precision. Flexibility is key to supporting a wide range of formats and industries, from luxury hospitality to association education.
The Christie’s Standard: Prepared, Professional, and Present
📍 Explore our event photography services
📍 Learn more about what to expect when working with Christie’s
📍 Let’s talk today about supporting your next event.
At Christie’s, excellence begins with intention—every image we capture reflects not only technical mastery, but the care and precision of a team committed to your success. We anticipate, communicate, and problem-solve in real-time so your event runs seamlessly and your content exceeds expectations.
